Harvest Festival Planning - 2025

Background Check / Sexual Abuse Training links

EVENT DETAILS:
  • Event Coordinator: Darin DeVore - 916-684-3809 office, darin@cclc.org
  • Volunteers:  So far we have 39 volunteers signed up to help (updated 9/25/2025)
  • Date: Friday, October 31
  • Time: 6:00pm to 8:30pm
  • Setup: 
    • Thursday, Oct.30 1:00pm to 5:00pm
    • Friday, Oct.31 9:00am to 5:00pm
  • Pre-event Briefing: Friday, Oct..31 at 5:30pm
  • Clean-up: Friday. Oct.31 at 8:30pm
  • Location: Calvary Chapel Laguna Creek (2212 Kausen Dr. Elk Grove CA)
  • Theme: "The Lord Is Our Strong Tower" Proverbs 18:10
  • Decoration Theme: Medieval castle
  • Cost: Event is free; Snack Bar will have food for purchase
  • Who's Invited?: Everyone. Please invite and bring friends and family and strangers.
  • Purpose: We are hoping to bless the believers and share the gospel with unbelievers.
  • Costumes: Costumes are welcome but not required. Please no witches, ghosts and scary costumes.
  • Background Check and Sexual Abuse Training: Everyone who will be interacting with kids at this event will need to be "Background Checked" and take our online "Sexual Abuse Training." Those under 18 will only need to take the training. See details either to the right or below.
Everyone working at the event will need to be background checked and receive Sexual Abuse Awareness Training.

Here are the links to the Background Check documents. Click on the link to download the document. 
Print them out and take them to a Live Scan location listed on the "Sample and instructions" form. 
Minors under 18 do not need to be background checked.
The cost is about $25.
  • CLICK HERE to download the Sample and Instructions page for the Live Scan form
  • CLICK HERE to download "Request for Live Scan" form with all necessary data

The Sexual Abuse Awareness Training is offered via online videos and a quiz. The cost is free to you.
An email from our vendor "Ministry Safe" should have been emailed to you by September 25 (check inbox and spam folders). If you have not received an email from "Ministry Safe" you may email me to request the Sexual Abuse Training link to be email to you.
CLICK HERE to email me (Darin DeVore)

Setup and Event Schedule

Last minutes Needs

SETUP SCHEDULE:
Thursday, October 30 - 1:00pm to 5:00pm (call office before you come to make sure there is work to do)
Friday, October 31 - 9:00am to 5:00pm (call office before you come to make sure there is work to do)
Office phone: 916-684-3809

EVENT SCHEDULE:
Friday, October 31
5:30pm All volunteer briefing and prayer in the church lobby
6:00pm Event begins (all games, activities and snack bar open)
7:30pm (approximately) Gospel Presentation
8:30pm Event Ends and clean up begins
Here are some items that Bethany is requesting to decorate the inside of the Scavenger Hunt Castle.
Let me know if you can bring any of these items. darin@cclc.org 
* plastic vases/ metal vases (old looking/ earthen looking) something to put fall foliage and flowers in.
*faux fur blanket
* small stool (vanity style and size)

Here are the current volunteer assignments

Please email me to  let me know if I missed you or if you'd like to be moved to another assignment.
Darin DeVore - darin@cclc.org

Games Booths

Activity Tables

Snack Bar

4th Meeting: Sunday, October 19 - 12:45pm

We will meet here at the church upstairs in the High School room.
We will be reviewing:
  • Volunteer assignments
  • Projects that still need to be completed
  • Confirm all volunteer's background checks and training.
  • Walk through the timeline and details of the event.

3rd Meeting: Sunday, October 5 11:30am-4:00pm

This meeting we worked on several specific projects here at the church.
Projects includedd:
  1. Fabricating and painting decoration pieces
    1. Castle wall panels
    2. Game Booth castle facade
    3. Knights armor cut out
    4. Torches
  2. Game Fabrication and painting

2nd Meeting: Sunday, September 21

Meeting Agenda:
1.) Background Check and Abuse Training information
2.) Update and overview of Event Theme and basic Decoration and Layout plan
3.) Discuss delegating decoration and fabrication projects
  • Decide to have a "work day" on Sunday, October 5
4.) Discuss possible games and activities
5.) Discuss snack bar options

Design and Decoration Ideas

1st Meeting: September 7

We meet for the first time to explain the event and wait on the Lord for direction.

Notes from prayer time:
  • Psalm 46:1 - "God is our refuge and strength, a very present help in trouble."
  • Ephesians 2:8 - "For by grace you have been saved through faith, and that not of yourselves; it is the gift of God."
  • Fear not, be strong and courageous
  • Proverbs 18:10 - "The name of the Lord is a strong tower; the righteous run to it and are safe."
  • God is our Help

Ideas shared:
  • Question about budget.  "Church willing to pay for what seems reasonable to make a nice, high quality event."
  • Game with bricks tumbling
  • Maybe bricks labeled with words like "doubt" "fear" "sin"
  • Maybe a "safe tower" that kids can go into
  • Question about meeting times and places. "Interest Form" will collect everyone's availablity
  • Question about size of the event 60-80 kids plus parents
  • Idea of making "book marks" with verses on them
  • Idea of a "Hay Ride" someone has connections to make it happen
  • Advertising will be via personal invitation and fliers
  • Probably will be held inside the church unless there is a compelling reason to do it outside

New Developments:
Bethany Schumacher is praying about creating a "House of Encouragement" (as opposed to a Haunted House) themed after a Mid-Evil Castle.