Harvest Festival Planning - 2025

EVENT DETAILS:
  • Event Coordinator: Darin DeVore - 916-684-3809 office, darin@cclc.org
  • Volunteers:  So far we have 16 volunteers signed up to help (updated 9/15/2025)
  • Date: Saturday, October 31
  • Time: TBA
  • Setup: 
    • Thursday,  Oct. 29th 1:00 pm to 5:00 pm
    • Friday, Oct. 30th 9:00 am to 5:00 pm
    • Saturday, Oct. 31 9:00 am to 5:00 pm
  • Pre-event Briefing: TBA
  • Clean-up: TBA
  • Location: Calvary Chapel Laguna Creek (2212 Kausen Dr. Elk Grove CA)
  • Theme: 
  • Decoration Theme: 
  • Cost: Event is free; Snack Bar will have food for purchase
  • Who's Invited?: Everyone. Please invite and bring friends and family and strangers.
  • Purpose: We are hoping to bless the believers and share the gospel with unbelievers.
  • Costumes: Costumes are welcome but not required. Please no witches, ghosts, or scary costumes.
  • Background Check and Sexual Abuse Training: Everyone who will be interacting with kids at this event will need to be "Background Checked" and take our online "Sexual Abuse Training." Those under 18 will only need to take the training. See details either to the right or below.

Games Booths

Activity Tables

Foam Noodle Toss
N/A
Dart Balloon Toss
N/A
Bean Bag Toss
Already Built
N/A
Skee Ball
Already Built
N/A
Nerf Darts
N/A
Sling Shot Goliath
Already Built
N/A
Giant Plinko
N/A
Fishing Game
N/A
Mini Golf
Obstacle Course
N/A
Craft with Jane Doe
This is where the description goes for the craft 
Scavenger Hunt with John Doe
This is where the description goes for the hunt
Decorating with John Jacob Jingleheimerschmidt
This is where the description goes for another craft

Snack Bar

Volunteers for Snack Bar: John, Jocob, Schmidt, Jane, Doe
Snack Options:
Nachos
$4
Hot Dog
$2
Soda/Watter
$2

Design and Decoration Ideas:

1st Meeting: September 13th

We met for the first time to explain the event and wait on the Lord for direction.

Notes from prayer time:

Ideas shared:

New Developments:


2nd Meeting: Sunday, (End of) September

Meeting Agenda:
1.) Background Check and Abuse Training information
2.) Update and overview of Event Theme and basic Decoration and Layout plan
3.) Discuss delegating decoration and fabrication projects
  • Decide to have a "work day" 
4.) Discuss possible games and activities
5.) Discuss snack bar options

3rd Meeting: Sunday, (Start of) October

This meeting we worked on several specific projects here at the church.
Projects include:

4th Meeting: Sunday, (Mid) October

We will meet here at the church upstairs in the High School room.
We will be reviewing:
  • Volunteer assignments
  • Projects that still need to be completed
  • Confirm all volunteer's background checks and training.
  • Walk through the timeline and details of the event.